Batch & expiry tracking
Every strip, bottle and carton traced to its batch.
- Batch, Mfg & Exp date on every movement
- FEFO picking — first expiry, first out
- Near-expiry alerts at 30 / 60 / 90 days
- One-click batch recall: who received which batch
Pharma industry solution
Pharma ERP software that tracks every batch — from raw material to the retailer
One system for pharma manufacturers, PCD franchise companies and distributors: purchase, QC/QA, BMR, batch & expiry-wise inventory, GST billing, distribution, MR field app, HR and payroll — built on ERP-FM Control and set up for your plant.
- Batch & expiry on every movement
- GMP-ready audit trail
- GST & Indian payroll
13pharma modules
1-clickbatch recall report
30/60/90day near-expiry alerts
3–6 wkstypical go-live
Demo video
Watch one batch travel through the pharma ERP
GRN → QC release → production BMR → packing → FEFO dispatch & GST invoice → MR field app → owner dashboard. Click any chapter to jump.
Purchase · GRN
ReceivedRaw material arrives — GRN records vendor batch, expiry and COA.
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Read the demo as text
- Purchase · GRN: Raw material arrives — GRN records vendor batch, expiry and COA. Stock goes to Quarantine automatically.
- QC / QA: QC tests the sample. One click releases it — only approved material can be issued to production.
- Production · BMR: Batch PCM-500 starts from the master formula. Line clearance, stages and yield are recorded in the BMR.
- Packing & labels: Every carton gets batch, Mfg / Exp, MRP and a QR code — scanned again at dispatch.
- Dispatch · GST invoice: Distributor order picked FEFO, billed batch-wise with GST, and the invoice goes out on WhatsApp.
- MR field app: Medical reps check in with GPS + selfie, log doctor visits and book orders from the field.
- Owner dashboard: The owner sees sales, stock, near-expiry, QC and MR performance on one screen — no calls needed.
Your problem → our solution
What changes for a pharma company on day one
Today, on registers & Excel
- Batch and expiry details live in registers — a recall takes days
- Expired stock found only at the distributor's godown
- QC approvals on paper; material issued before release
- BMRs filled late, audit preparation takes weeks
- No idea what MRs did in the field today
- Distributor outstanding chased on phone calls
With Guju Tech pharma ERP
- Batch, Mfg & Exp on every movement — recall report in one click
- Near-expiry alerts by party and godown, FEFO dispatch
- Quarantine → Approved status; only released stock can move
- Digital BMR / BPR with stage checklists and audit trail
- MR app with GPS check-in, DCR and live order booking
- Automatic WhatsApp payment reminders and live outstanding
Modules
Everything a pharma business needs, in one ERP
Start with the modules you need today and add more as you grow.
QC / QA management
Nothing moves until quality approves it.
- Incoming, in-process & finished-goods testing
- Quarantine → Approved / Rejected stock status
- COA upload against vendor batch
- Deviation, OOS and CAPA workflow
Production & BMR
Formula-driven batches with full records.
- Master formula / BOM that scales to batch size
- Batch manufacturing & packing records (BMR / BPR)
- Line clearance and stage-wise checklists
- Yield, wastage and material reconciliation
GMP, SOPs & audit trail
Be ready for any inspection, any day.
- SOP library with version and read-&-acknowledge
- Training records per employee
- Activity log: who changed what, and when
- Equipment cleaning & calibration schedules
Inventory & warehouse
Raw material, packing material and finished goods.
- Multi-godown and C&F stock
- Product QR / barcode labels
- Cold-chain temperature log
- Stock audit with variance approval
Purchase & vendors
From indent to payment with approvals.
- Approved vendor list
- PO → GRN with batch, expiry & COA
- Reorder alerts from buffer levels
- Payables and vendor payments
Sales, distribution & GST billing
Stockist, distributor and retailer billing.
- Batch-wise GST invoices (CGST / SGST / IGST)
- PTR, PTS, MRP, schemes & free quantity
- Dispatch, LR & challans with proof of delivery
- Outstanding and WhatsApp payment reminders
PCD / franchise management
Run a PCD pharma network from one screen.
- Franchise parties by territory
- Product catalogue and price lists
- Order booking and dispatch tracking
- Party-wise sales & target reports
MR / field force app
Know where your medical reps are and what they sell.
- GPS + selfie check-in
- Doctor & chemist visit reports (DCR)
- Tour plans, expenses and targets
- Secondary sales and order booking
Returns, breakage & expiry claims
Settle claims without arguments.
- Sales returns against original batch
- Expiry & breakage claims by party
- Credit notes adjusted in outstanding
Licence & compliance alerts
Never miss a renewal.
- Drug licence expiry alerts — yours and your parties'
- Block billing to parties with expired licences
- Document vault for licences & certificates
HR, attendance & payroll
Plant, office and field staff in one system.
- Biometric, QR and GPS attendance
- Shifts and rosters for plant staff
- Payroll with PF, ESIC, PT & TDS
Owner dashboard & MIS
The whole company on one screen.
- Sales by product, party, MR & territory
- Stock value, near-expiry & dead stock
- QC pending, production plan vs actual
- Employee MIS & task delegation scores
Who it’s for
Built for every type of pharma business
Pharma manufacturers
Tablets, capsules, liquids, ointments and injectables — formulation plants of any size.
Third-party / contract manufacturing
Party-wise orders, artwork approvals, batch records and dispatch per brand owner.
PCD pharma franchise companies
Franchise parties, territories, catalogues, orders and dispatch in one place.
Distributors, stockists & C&F agents
Batch-wise purchase and sales, expiry claims, schemes and outstanding.
API, chemical & bulk drug units
Reactions, batch yields, QC specs and solvent recovery tracking.
Ayurvedic, nutraceutical & cosmetics
Formula-based production, licences and batch traceability.
How we implement
From first call to go-live in weeks, not months
Free consultation
We understand your plant, products and current registers / software.
Live demo on your data
We show the pharma flow with your products, batches and parties.
Setup & data import
Item master, formulas, parties, opening stock with batches and expiry.
Training & go-live
Plant, QC, stores, accounts and MRs trained; we stay with you after launch.
Free demo & quotation
Get a free pharma ERP demo
Tell us about your plant or distribution business — we show the system with your products and send a written quotation.
- Demo with your products, batches & parties
- Written quotation by modules & users
- Data import, training & support after go-live
FAQ
Pharma ERP — frequently asked questions
What is pharma ERP software?
Pharma ERP software manages a pharmaceutical company's full cycle in one system — purchase, QC, batch production, batch & expiry-wise inventory, GST billing, distribution, MR field force, HR and payroll — with the traceability that GMP and drug regulations need.
Does your pharma ERP track batch numbers and expiry dates?
Yes. Every receipt, production batch, transfer, invoice and return carries the batch number, manufacturing date and expiry date. Picking follows FEFO, and you get near-expiry alerts and one-click batch recall reports.
Is it suitable for PCD pharma and pharma distributors, not just manufacturers?
Yes. The same system is configured for manufacturers, third-party / contract manufacturers, PCD franchise companies, distributors, stockists and C&F agents. You only pay for the modules you use.
Can medical representatives use it on mobile?
Yes. MRs get a mobile app for GPS + selfie check-in, doctor and chemist visit reports, tour plans, expenses and order booking. Managers see live reports.
Is the pharma ERP GST compliant?
Yes. It produces batch-wise GST invoices with CGST, SGST or IGST by place of supply, HSN summaries and GST reports, and supports PTR, PTS, MRP, schemes and free quantity.
How long does implementation take and what does it cost?
A standard setup usually goes live in 3–6 weeks, including data import and team training. Cost depends on modules and number of users — share your requirement and we send a free demo and written quotation.
Do you provide pharma ERP in Ahmedabad and across India?
Yes. Guju Tech is based in Ahmedabad, Gujarat, and supports pharma companies across India with online demos, remote setup and on-site training where needed.